Virtual Assistant for Organization and Project Management

I’m looking for a part-time virtual assistant to help me stay organized, track tasks, and manage short- and long-term projects. I’m looking for someone who can help me maintain a clear task system, remember what needs to be done, and follow up consistently. I am a very busy academic, and often have up to a dozen long-term projects, so I am finding that stuff is just falling through the cracks, and I would love to find a long-term assistant to help me!

This role would be a good fit for someone who is highly organized, reliable, detail-oriented, and comfortable helping another person manage multiple ongoing responsibilities.

Estimated hours: 3–4 hours per week to start, with the possibility of increasing during busy periods

Location: Remote

Schedule: Flexible, but must be available for one weekly planning/check-in call and brief written check-ins throughout the week

Responsibilities may include:

Maintaining a shared task/project management system

Helping organize daily, weekly, and long-term tasks

Sending reminders about upcoming deadlines, recurring tasks, and unfinished items

Helping break larger projects into smaller, concrete next steps

Tracking progress on ongoing projects

Creating weekly planning summaries

Sending brief daily or near-daily agenda/reminder messages

Keeping a “waiting on” list for things that require follow-up

Helping prioritize tasks when there are too many competing demands

Noticing when tasks have stalled and prompting follow-up

Keeping recurring routines and deadlines visible

Occasionally helping organize documents, notes, lists, or trackers

The ideal candidate:

Is very organized and consistent

Is comfortable with tools like Google Calendar, Google Docs/Sheets, etc.

Can follow up without being intrusive or overly rigid

Is good at turning vague tasks into concrete next steps

Can help maintain structure across multiple projects

Communicates clearly and reliably

Has experience with executive-function support, project coordination, virtual assistance, academic assistance, or accountability work

This role is probably not a good fit for someone whose main experience is appointment scheduling, travel booking, errands, or general lifestyle assistance. I’m specifically looking for someone who can help with task tracking, reminders, planning, and follow-through.

To apply, please send:

A brief description of your relevant experience

The tools or systems you like to use for task/project management

A short example of how you would help someone manage several ongoing projects at once