Dean's Circle Admissions Expert

<meta><p style="font-family:" basel="" grotesk",arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px="" 0px;padding:0px;"=""><b><strong style="font-size:18pt;white-space:pre-wrap;">About the role</strong></b></p><p style="font-family:" basel="" grotesk",arial,sans-serif;font-size:10.5pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px="" 0px;padding:0px;text-align:start;"=""><b><strong style="white-space:pre-wrap;">Department:</strong></b><span style="white-space:pre-wrap;"> Medical Admissions</span><br><b><strong style="white-space:pre-wrap;">Reports to:</strong></b><span style="white-space:pre-wrap;"> Sr. VP, Medical Admissions</span><br><b><strong style="white-space:pre-wrap;">Office:</strong></b><span style="white-space:pre-wrap;"> Remote</span><br><b><strong style="white-space:pre-wrap;">Hours:</strong></b><span style="white-space:pre-wrap;"> Full-time</span><br><b><strong style="white-space:pre-wrap;">Salary range:</strong></b><span style="white-space:pre-wrap;"> $90,000 - $110,000 (depending on level of experience)</span></p><h4 style="font-family:" basel="" grotesk",arial,sans-serif;line-height:1.6;font-size:18pt;font-weight:600;letter-spacing:0px;margin-top:12px;margin-bottom:4px;text-align:start;padding-left:0px;"=""><b><strong style="white-space:pre-wrap;">Position Summary</strong></b></h4><p style="font-family:" basel="" grotesk",arial,sans-serif;font-size:10.5pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px="" 0px;padding:0px;text-align:start;"=""><span style="white-space:pre-wrap;">The </span><b><strong style="white-space:pre-wrap;">Dean’s Circle Admissions Expert</strong></b><span style="white-space:pre-wrap;"> provides admissions support for students enrolled in our top tier, high touch </span><b><strong style="white-space:pre-wrap;">Dean’s Circle product line</strong></b><span style="white-space:pre-wrap;">. This role is focused on </span><b><strong style="white-space:pre-wrap;">top tier</strong></b><span style="white-space:pre-wrap;"> </span><b><strong style="white-space:pre-wrap;">execution and delivery</strong></b><span style="white-space:pre-wrap;">—supporting students with direct edits and reviews (with the support of our Executive Writing Specialist), and guidance on standard application components - to maximize their chances of acceptance.</span></p><p style="font-family:" basel="" grotesk",arial,sans-serif;font-size:10.5pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px="" 0px;padding:0px;text-align:start;"=""><span style="white-space:pre-wrap;">The Dean’s Circle Expert provides in-depth, long-term admissions guidance for highly selective students, while working collaboratively as part of the Dean’s Circle team to maintain excellence, efficiency, and consistency across all deliverables. The position requires expertise in admissions advising, team leadership, and product quality assurance, as well as the ability to represent Jack Westin in external events and professional forums.</span></p><p style="font-family:" basel="" grotesk",arial,sans-serif;font-size:10.5pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px="" 0px;padding:0px;text-align:start;"=""><span style="white-space:pre-wrap;">The ideal candidate has substantial experience advising premedical students and/or working in medical school admissions, coupled with a proven record of student success. This role requires strong leadership, excellent communication skills, and the ability to balance individualized student support with team oversight.</span></p><h4 style="font-family:" basel="" grotesk",arial,sans-serif;line-height:1.6;font-size:18pt;font-weight:600;letter-spacing:0px;margin-top:12px;margin-bottom:4px;text-align:start;padding-left:0px;"=""><b><strong style="white-space:pre-wrap;">Key Responsibilities</strong></b></h4><p style="font-family:" basel="" grotesk",arial,sans-serif;font-size:12.5pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px="" 0px;padding:0px;text-align:start;"=""><b><strong style="font-size:12.5pt;white-space:pre-wrap;">Student Support</strong></b></p><ul data-pattern="discCircleSquare" data-depth="1" style="font-family:" basel="" grotesk",arial,sans-serif;font-size:11pt;font-weight:400;margin:8px="" 0px;line-height:1.6;padding:0px="" 0px="" 32px;list-style-type:disc;"=""><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><span style="white-space:pre-wrap;">Provide coaching for up to 40 Dean’s Circle students per cycle, with support extending up to 4 years prior to application submission including but not limited to providing free dean’s circle consults for potential clients/leads and follow up to drive sales, event presentations and outreach and applicant readiness assessment and rejection reviews followups to drive business.</span></li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><span style="white-space:pre-wrap;">Assist Sr. VP Admissions and Lead Deans Circle Expert with recruitment, presentations and support of Dean’s Circle initiatives while serving as a source of insight and guidance to both the academic advisers/sales team and the Premium, Signature, Core and A la Carte product providers</span></li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><span style="white-space:pre-wrap;">Provide one-on-one advising for students applying to medical and other healthcare professional programs as needed (PA, Dental, Pharmacy, Vet, etc.), with a primary focus on medical admissions.</span></li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><span style="white-space:pre-wrap;">Conduct Dean’s Circle consults and follow up calls as needed to drive business as well as applicant readiness assessment and rejection review follow ups to potentially upsell into Dean’s Circle (or if not other products)</span></li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><span style="white-space:pre-wrap;">Deliver timely, professional essay review, feedback and support for all application components, including but not limited to:</span></li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><span style="white-space:pre-wrap;">Personal Statements</span></li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><span style="white-space:pre-wrap;">Experiences/Activities & Most Meaningful Experiences</span></li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><span style="white-space:pre-wrap;">Secondary Essays</span></li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><span style="white-space:pre-wrap;">School List Reviews</span></li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><span style="white-space:pre-wrap;">MD/PhD Essays</span></li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><span style="white-space:pre-wrap;">Letters of Intent/Interest</span></li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><span style="white-space:pre-wrap;">Mock Interview Prep</span></li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><span style="white-space:pre-wrap;">Other Reviews and Client Materials as needed such as review committee support, graduate school insight, etc</span></li></ul><p style="font-family:" basel="" grotesk",arial,sans-serif;font-size:12.5pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px="" 0px;padding:0px;text-align:start;"=""><b><strong style="font-size:12.5pt;white-space:pre-wrap;">Client Service & Oversight</strong></b></p><ul data-pattern="discCircleSquare" data-depth="1" style="font-family:" basel="" grotesk",arial,sans-serif;font-size:11pt;font-weight:400;margin:8px="" 0px;line-height:1.6;padding:0px="" 0px="" 32px;list-style-type:disc;"=""><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><span style="white-space:pre-wrap;">Provide timely responses via the JW MAC Dashboard; ensure application updates and student responsibilities are met, provide guidance to ensure application tasks and documents are completed on time.</span></li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><span style="white-space:pre-wrap;">Manage first-line client service issues with the highest degree of professionalism.</span></li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><span style="white-space:pre-wrap;">Maintain regular and continuous communication with high-level clients to ensure smooth transitions and maximize acceptance outcomes.</span></li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><span style="white-space:pre-wrap;">Conduct intake assessments by zoom, producing detailed written evaluations on application readiness, academic qualifications, and strategies to maximize competitiveness (via our onboarding feedback and opportunities documents - templates provided)</span></li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><span style="white-space:pre-wrap;">Respond to student questions via the JW MAC Dashboard within designated timelines and schedule zoom call supports as needed with a focus on dashboard communication</span></li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><span style="white-space:pre-wrap;">Independently schedule and manage student appointments.</span></li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><span style="white-space:pre-wrap;">Maintain accurate records of deliverables, deadlines, and completed edits.</span></li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><span style="white-space:pre-wrap;">Provide excellent customer service to ensure students feel supported throughout their entire package engagement.</span></li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><span style="white-space:pre-wrap;">Offer personalized coaching on all components of healthcare professional program applications.</span></li></ul><p style="font-family:" basel="" grotesk",arial,sans-serif;font-size:12.5pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px="" 0px;padding:0px;text-align:start;"=""><b><strong style="font-size:12.5pt;white-space:pre-wrap;">Leadership</strong></b></p><ul data-pattern="discCircleSquare" data-depth="1" style="font-family:" basel="" grotesk",arial,sans-serif;font-size:11pt;font-weight:400;margin:8px="" 0px;line-height:1.6;padding:0px="" 0px="" 32px;list-style-type:disc;"=""><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><span style="white-space:pre-wrap;">Assign, track, managed and oversee deliverables/applicant timelines and due dates using the team’s tracking system for your clients</span></li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><span style="white-space:pre-wrap;">Provide superior student support while adhering to company processes and feedback from supervisors.</span></li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><span style="white-space:pre-wrap;">Stay current in the field of medical admissions through ongoing professional development, reading, networking, and participation in professional organizations.</span></li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><span style="white-space:pre-wrap;">Contribute to projects, events, and initiatives as needed.</span></li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><span style="white-space:pre-wrap;">Other duties as assigned by your manager</span></li></ul><p style="font-family:" basel="" grotesk",arial,sans-serif;font-size:12.5pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px="" 0px;padding:0px;text-align:start;"=""><b><strong style="font-size:12.5pt;white-space:pre-wrap;">Representation & Events</strong></b></p><ul data-pattern="discCircleSquare" data-depth="1" style="font-family:" basel="" grotesk",arial,sans-serif;font-size:11pt;font-weight:400;margin:8px="" 0px;line-height:1.6;padding:0px="" 0px="" 32px;list-style-type:disc;"=""><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><span style="white-space:pre-wrap;">Represent Jack Westin Medical Admissions at in-person and virtual events (pre-health fairs, campus visits, professional conferences).</span></li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><span style="white-space:pre-wrap;">Deliver MAC presentations to student audiences and professional groups as needed.</span></li></ul><p style="font-family:" basel="" grotesk",arial,sans-serif;font-size:10.5pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px="" 0px;padding:0px;text-align:start;"=""><b><strong style="font-size:12.5pt;white-space:pre-wrap;">Business & Growth</strong></b></p><ul data-pattern="discCircleSquare" data-depth="1" style="font-family:" basel="" grotesk",arial,sans-serif;font-size:11pt;font-weight:400;margin:8px="" 0px;line-height:1.6;padding:0px="" 0px="" 32px;list-style-type:disc;"=""><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><span style="white-space:pre-wrap;">Support referrals from inbound consult requests, Conduct Applicant Assessments and Rejection Reviews into Dean’s Circle (or other) products.</span></li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><span style="white-space:pre-wrap;">Provide feedback on product development, process efficiency, and sales growth.</span></li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><span style="white-space:pre-wrap;">Contribute to year-over-year growth strategies and performance goals.</span></li></ul><p style="font-family:" basel="" grotesk",arial,sans-serif;font-size:10.5pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px="" 0px;padding:0px;text-align:start;"=""><b><strong style="font-size:12.5pt;white-space:pre-wrap;">Professional Development</strong></b></p><ul data-pattern="discCircleSquare" data-depth="1" style="font-family:" basel="" grotesk",arial,sans-serif;font-size:11pt;font-weight:400;margin:8px="" 0px;line-height:1.6;padding:0px="" 0px="" 32px;list-style-type:disc;"=""><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><span style="white-space:pre-wrap;">Maintain expert knowledge of admissions trends and ADCOM expectations.</span></li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><span style="white-space:pre-wrap;">Lead professional development meetings for internal staff as needed or requested</span></li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><span style="white-space:pre-wrap;">Stay active in professional organizations and educational opportunities.</span></li></ul><h4 style="font-family:" basel="" grotesk",arial,sans-serif;line-height:1.6;font-size:18pt;font-weight:600;letter-spacing:0px;margin-top:12px;margin-bottom:4px;text-align:start;padding-left:0px;"=""><b><strong style="white-space:pre-wrap;">Qualifications</strong></b></h4><ul data-pattern="discCircleSquare" data-depth="1" style="font-family:" basel="" grotesk",arial,sans-serif;font-size:11pt;font-weight:400;margin:8px="" 0px;line-height:1.6;padding:0px="" 0px="" 32px;list-style-type:disc;"=""><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><b><strong style="white-space:pre-wrap;">Required: </strong></b><span style="white-space:pre-wrap;">Aminimum of five to eight years’ medical admissions committee experience</span></li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><span style="white-space:pre-wrap;">Medical Degree (MD or DO) desirable but graduate level (masters degree or above required)</span></li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><b><strong style="white-space:pre-wrap;">Preferred: </strong></b><span style="white-space:pre-wrap;">5+ years of experience in a leadership or managerial role ideally in medical admissions support.</span></li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><span style="white-space:pre-wrap;">Deep knowledge of the premedical journey and medical school admissions process.</span></li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><span style="white-space:pre-wrap;">Strong written and oral communications skills, including public speaking.</span></li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><span style="white-space:pre-wrap;">Excellent organizational skills; ability to manage multiple students and projects under tight deadlines.</span></li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><span style="white-space:pre-wrap;">Flexibility to accommodate seasonal peaks of the medical admissions cycle.</span></li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><span style="white-space:pre-wrap;">A record of professional development in admissions.</span></li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><span style="white-space:pre-wrap;">Excellent supervision, analytical, and organizational skills.</span></li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><span style="white-space:pre-wrap;">Ability to manage multiple projects on tight deadlines and prioritize effectively.</span></li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><span style="white-space:pre-wrap;">Ability to work collaboratively to achieve objectives.</span></li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><span style="white-space:pre-wrap;">Track record of delivering strong customer service and success - ideally in admissions support.</span></li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><span style="white-space:pre-wrap;">Expertise in the premedical student journey and the medical school admissions process.</span></li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><span style="white-space:pre-wrap;">“Always a student” attitude, constantly working to maintain expertise by reading, listening, and conferring with other experts.</span></li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><span style="white-space:pre-wrap;">Technically proficient with strong internet connectivity to support remote advising.</span></li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><span style="white-space:pre-wrap;">Commitment to continuous professional learning and growth.</span></li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><span style="white-space:pre-wrap;">Since this is a 100% remote position, solid technical proficiency is required. High-speed internet with bandwidth to access all these tools concurrently is a must.</span></li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><span style="white-space:pre-wrap;">Flexibility to accommodate seasonal admissions peaks.</span></li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><span style="white-space:pre-wrap;">Entrepreneurial mindset with proactive problem-solving skills.</span></li></ul><p style="font-family:" basel="" grotesk",arial,sans-serif;font-size:10.5pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px="" 0px;padding:0px;text-align:start;"=""><br></p><h4 style="font-family:" basel="" grotesk",arial,sans-serif;line-height:1.6;font-size:18pt;font-weight:600;letter-spacing:0px;margin-top:12px;margin-bottom:4px;text-align:start;padding-left:0px;"=""><span style="white-space:pre-wrap;">Benefits:</span></h4><ul data-pattern="discCircleSquare" data-depth="1" style="font-family:" basel="" grotesk",arial,sans-serif;font-size:11pt;font-weight:400;margin:8px="" 0px;line-height:1.6;padding:0px="" 0px="" 32px;list-style-type:disc;"=""><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><span style="white-space:pre-wrap;">401(k)</span></li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><span style="white-space:pre-wrap;">401(k) matching</span></li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><span style="white-space:pre-wrap;">Health insurance</span></li><li style="font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><span style="white-space:pre-wrap;">Paid time off</span></li></ul>